Our secure, integrated and easy-to-use financial software for both large and small municipalities meets regulatory requirements—and also makes sense. Our Indiana municipal software targets the specific needs of our clients, who also benefit from our one-on-one customer support and longstanding relationships with Indiana government agencies.
This extensive multifund accounting program incorporates accounts receivable, invoicing, accounts payable, purchase orders, appropriations, bank reconciliation and many other features in one robust application. Customizable features create a lower learning curve and allow users to easily master the program. Accounts payable electronic payments with email deposit advices and electronic document storage save time and paper. Summary and detail reports are available for funds, appropriations, encumbrances, revenue, expenditures, investments and vendor history. Real-time processing gives you accurate balances throughout the month. Automatic uploads to the Indiana Gateway for Government Units are a must.
This comprehensive payroll-processing program offers multiple options for handling wages, deductions, taxes, check-writing, direct deposit and reports. Key-Payroll is customizable and fully automated. It interfaces with Doculivery for online paystubs, W2s and time-clock programs as well as Key-Budget, Key-Fund and Key-Ledger.
- Use single or multidata sets
- Access online documentation and help
- Create federal and state liability calculations, electronic filing and reports
- Email direct deposit advices
- Interface with Key-Fund for payroll deduction checks
Our Key-Assets asset-management program handles capital and noncapital assets with ease. Set your capital threshold in Key-Fund for automatic export to Key-Assets at the time of purchase. The program automates your recordkeeping and reporting, allowing multiple users and providing detailed reports by fund or department. Key-Assets also tracks depreciation monthly or annually and stores accumulations.
Doculivery is a secure, paperless method of providing documents online with 24/7 access for your employees. It reduces paper and waste while offering the convenience of immediate availability. Secure and deliver online pay stubs and IRS forms such as W-2s and 1095-C and 1099 forms in less time with less expense. Doculivery is simple to implement, with no new software or hardware to buy. Employees link by internet, intranet or mobile device to an employee portal customized with your school colors and logo.
Key-Billing offers rapid billing and payment processing with secure access to customer information. It works well with a single-user or networked system and can handle large or complicated operations with ease. For example, it can help you manage any combination of water, wastewater, solid waste/trash, recycling, storm water, gas, electric, broadband, fire protection or hydrant services. It can cover both metered and nonmetered services. Customizable features can track customers with 50 bills per month or more than 25,000 bills a month, as well as customers who bill quarterly or via annual coupons.
Let us remove the burden of bill printing so you can focus on your customers. Boyce Mail is an easy and cost-efficient way to bill your customers. We’ll print, fold, enclose and mail your monthly customer statements using your billing data. We can also stuff, add inserts, affix postage and prepare mailings. We bill you according to your own billing cycle—and you maintain sensitive account information, collect payments and maintain historical data. Boyce Mail bills are designed in full color with easy-to-understand information sections.
We designed this double-entry accounting system specifically for the needs of municipal entities and utilities that operate on a cash or accrual basis. Track and report several utilities at once, and use with or without check writing. Key-Ledger allows for budget tracking as well as project tracking. It creates income statements, balance sheets, trial balances and a combined three-way statement for snapshot review. Key-Ledger also helps retain your vendor history for 1099 reporting and interfaces with Key-Fund, Key-Payroll and Key-Assets.
Time and Attendance Management System
This automated timekeeping system efficiently tracks time and attendance using biometric scanning, eliminating the need for special cards or badges. K-Time helps ensure compliance with the Fair Labor Standards Act, the Department of Labor and the Affordable Care Act. Tracking is flexible—by week or month, full-time or part-time. Integrating K-Time with your payroll system eliminates the redundancy of entering hours worked and time off. Employees, supervisors and administrators can review and approve time and attendance electronically.
- Provide identity accuracy with the biometric fingerprint reader
- Blend rates for overtime calculations
- Clock in offsite with the mobile application
- Clock in and out at your desk with the quick clock desktop feature
- Keep a historical audit trail of time, attendance and job types
Time And Attendance Management System for Small Units
Designed for small organizations, Key-Tracks helps capture clock-in and clock-out times, eliminating the need for punch-card time clocks and paper time sheets. The export directly to payroll ends the need for manual input and simplifies your recordkeeping. People can clock in or out remotely with the mobile application, and biometric sign-in takes the place of fobs or cards. Employees and supervisors approve time and attendance before it’s exported to payroll.
Boyce Forms, the seed of what has grown into Boyce Systems today, provides computer forms, check stock, laser-cut sheets, state-prescribed forms (SBOA and IDOE) and more. Our forms service is designed to integrate with our software to streamline your operations. We also provide blank stock for system-generated forms. We can customize forms to meet your needs.
From scanning, imaging and indexing to record restoration, book creation and high-quality bookbinding, Boyce Systems will take good care of your books, documents and records. We’ve been continuously managing county record books and records since 1899. Working closely with our partners, we continue the Boyce tradition of expertly handling both book and map restorations.